Easy QuickBooks tips & tricks to simplify your accounting
QuickBooks is one of the most comprehensive accounting software packages on the market, and thousands of busy business owners use it consistently. The software is popular for ease of use, a basic UX, security features and rich accounting features from banking integration to employee administration.
Discovering a new tip within QuickBooks is almost as exciting as observing the money you saved by using it. To discover tricks that make your work easier and more streamlined, it’s best to search out the specialists. But don’t worry. We’ve done the asking for you. Let’s have a look on it.
1. Use ProAdvisor
Here’s a tip for business owners simply begin with QuickBooks is to use ProAdvisor. ProAdvisor is part of the QuickBooks Intuit package and associates you with a nearby expert accountant who can help get you up and running on the software. They can also advise you on issues like tax requirements, offsetting of expenses and business structure.
2. Learn the Shortcuts
Using navigation hacks such as tabbed browsing for multiple “windows” open in Google Chrome, a bookmark bar, and keyboard shortcuts all save time. Need a cheat sheet? Check out some simple keyboard shortcuts you can use within QuickBooks.
3. Choose a Highly Secure Password
When it comes to protecting your financial data, the key is having a strong password. This will save you plenty of headaches later. Often, your QuickBooks integrates with online banking; a hacked system can open your financial vault in a risky way. To change your password, simply visit your account tab and go to Change Password.
4. Automate Emails for Invoices, Financial Statements, Sales
Everything is easier automated. International speaker for Intuit and owner of Long for Success, Michelle Long, recommends setting up a group of reports to be automatically emailed as scheduled. For example, you could have a sales report and collection report emailed weekly to stay on top of open invoices, or you could set up financial statements to be emailed on a monthly basis.
Additionally, you can set up recurring invoices to be automatically emailed on a schedule. Besides, if you're using QuickBooks Payments, clients can pay online and the installment and associated fees will be automatically recorded in QuickBooks. Essentially, you can automate the whole sales process.
5. Merging Similar Accounts
Sometimes, you might find that your QuickBooks file is bogged down with many different accounts. This happens when accounts are created by different employees for different tasks or when multiple client accounts have been mistakenly created. To make your last records simpler, combining is the best choice. This can be done by choosing one account name, then going to another account for merging.